Questions worth asking before you switch.

HRStuff is for small businesses worldwide. Companies that want employee records, leave, expense claims and configurable payroll all in one system. It works best when your company is comfortable maintaining its own payroll rules or checks them with a qualified adviser.

No. HRStuff provides public-holiday calendars for 199 countries, but it does not maintain local tax, contribution or filing rules. You configure and maintain the payroll rules applicable to your company. HRStuff merely gives you the tools and helps you verify how each amount was calculated.

Your first payment uses the number you confirm at sign-up, with a three-person minimum. After that, every active employee record counts, whether or not the employee has signed in. A new employee who would take you above the seats already paid for remains a draft until HRStuff shows and collects the prorated charge. Make a person inactive when they leave and the lower count applies at the next renewal; there is no refund or credit for the current billing period.

Make each departing employee inactive. Your paid seat count stays the same until the end of the current billing period, so there is no mid-period refund or credit. At the next renewal, HRStuff bills for the lower number of active employee records, subject to the three-person minimum. If your active headcount rises again before renewal, the scheduled reduction is adjusted or withdrawn.

If the new active employee records fit within seats you have already paid for, there is no extra charge. If they take you above that number, HRStuff saves them as pending users and shows the exact prorated charge for the rest of the current billing period. An HR administrator must review and pay it before those records become active. The higher headcount is then used at renewal. Existing active employees keep their access if the payment is not completed.

There is no setup or onboarding fee, no separate contract to sign, and no cap on payslips, payroll rules, claims or leave requests. The monthly plan is billed each month; the yearly plan is paid in advance for 12 months.

The yearly plan costs $1 per active person per month, billed as $12 per person for the year. The monthly plan costs $2 per active person per month. Both have a three-person minimum, and the product, support and safeguards are the same. These introductory prices are guaranteed until the end of 2026.

Yes. An HR administrator can schedule the change from Billing. The new plan begins at the next renewal, and the current plan continues until then. There is no partial-period charge or credit.

Choose Cancel subscription from Billing to continue securely in Stripe, where the end date is shown before you confirm. Cancelling does not automatically delete your company or its HR records; closing the account or deleting data is a separate process.

No. Stripe securely collects and stores the full card details. HRStuff displays only the card brand, last four digits and expiry date, together with subscription and invoice information.

A rule can use employee details such as age, residency status, tax code or company-defined tax classification, custom employee tags, department, job title, length of service and employment type. It can also use amounts on the current payslip and year-to-date totals, with AND and OR conditions.

No. A published payslip is frozen. Rules have effective dates, so a payslip from June still uses the rule version that applied in June when you open it later.

Yes. Every payslip amount identifies the rule that applied and shows its calculation steps. If a draft amount looks wrong, you can fix the rule and recalculate before publishing.

Yes. You can import employees, configure your rules and create draft payslips to compare with your existing figures. Drafts remain private until an HR administrator publishes them.

Yes. Every record belongs to one company, and HRStuff limits requests to that company's records. A request for another company's record returns “not found” without confirming whether the record exists.

Not during ordinary support work. If looking at your account is necessary, support must start a temporary read-only session and record a reason. The session expires after 30 minutes and appears in your activity log.

Yes. An HR administrator can require every person in the company to enter a six-digit code sent to their login email after their password.

Yes. You can export employee records and expense claims as CSV files. Reports can be downloaded as CSV files or printed and saved as PDFs, and employees can save their own payslips as PDFs.