Everything in HRStuff, explained.

Clear guides for every role and every task, whether for managing employee info, claims, leave, payroll or others. Browse every feature by category or do a quick search.

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Administrator includes Assistant Admin and HR administrator. It does not include HRStuff Platform Admin.

77 guides 9 categories

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Common tasks, clearly explained

User guides people are most likely to need first.

These guides explain how to use HRStuff. They are not employment, tax or accounting advice. Check requirements with the relevant authority or adviser.

Getting started

Set up HRStuff and learn the everyday basics.

6 guides

The first five things to set upHR Admin Set up the essential company, employee, leave, claims and payroll settings before inviting employees. 5 min Find your way around HRStuffEmployeeManagerHR Admin Understand the left navigation, page actions, search, filters and “On this page” links. 4 min Sign in, stay signed in and reset your passwordEmployeeManagerHR Admin Use your work email, understand remembered devices and recover access safely. 4 min Check and update your own detailsEmployeeManagerHR Admin Review your employment and contact details, then change the fields you are allowed to maintain. 4 min Read and clear notificationsEmployeeManagerHR Admin See what changed, follow links to the related record and understand when a notice becomes read. 3 min What employees, managers and HR can seeEmployeeManagerHR Admin A plain-language guide to each role and the privacy boundaries between them. 4 min

People & access

Employee records, roles, managers and sign-ins.

11 guides

Add an employeeHR Admin Create an employee record, decide whether the employee needs a login and optionally attach an employment document. 6 min Edit an employee recordHR Admin Update work, personal, salary and reporting details using the employee record cards. 5 min Import employees from a spreadsheetHR Admin Map columns, preview every change and confirm only when the review is correct. 5 min Search and filter the employee directoryHR Admin Find people by name, status, department, role or reporting manager. 4 min Set managers and reporting linesHR Admin Connect employees to the correct manager and understand what that manager can access. 4 min Use My TeamManager Review direct reports, team leave, claims and balances without opening private HR records. 3 min Give an employee a loginHR Admin Choose a role, set the initial access method and avoid duplicate email addresses. 4 min Change somebody’s login roleHR Admin Move between employee, manager, assistant administrator and administrator access safely. 4 min Disable or restore login accessHR Admin Stop a login without deleting the employee record, then restore it when appropriate. 3 min Record somebody leaving the companyHR Admin Set the final working day, preserve history and remove them from the paying-user count. 4 min Read an employee’s activity and payroll historyHR Admin Use the record as a reliable trail without mixing private information into manager views. 5 min

Leave & calendars

Requests, balances, approvals and holidays.

11 guides

Apply for leaveEmployeeManagerHR Admin Choose a leave type and dates, check how many leave days will be used and submit the request. 4 min Understand your leave balanceEmployeeManagerHR Admin Read entitlement, brought forward, adjustments, pending, taken and remaining days. 3 min Cancel a pending leave requestEmployeeManagerHR Admin Withdraw a request that has not yet been approved without changing historical decisions. 2 min Correct or permanently delete a leave requestHR Admin Use permanent deletion only when HR must remove an incorrect company leave record. 2 min Approve or reject leaveManagerHR Admin Review dates, team coverage and balances, then add an optional employee-visible decision note when needed. 3 min Decide several leave requests togetherManagerHR Admin Use the approval list safely while keeping any employee-visible notes clear. 2 min Create and manage leave typesHR Admin Set default entitlement, balance tracking, carry-forward, encashment, half days, approval and active status. 3 min Set company and individual leave entitlementsHR Admin Use standard allowances, personal adjustments and negotiated figures without losing history. 3 min Choose who approves leaveHR Admin Route requests to managers or HR and decide what happens when an approver is away. 3 min Check and edit public holidaysHR Admin Review preset national dates, add company holidays and preserve dates that HR has already changed. 3 min Use the team calendarManagerHR Admin See approved and pending absences, understand each role’s scope and connect a private calendar feed. 3 min

Claims & expenses

Receipts, approvals, payments and settings.

8 guides

Submit an expense claimEmployeeManagerHR Admin Enter the expense details, attach up to five receipts and submit the claim for approval. 4 min Follow a claim from approval to paymentEmployeeManagerHR Admin Understand pending, approved, rejected, paid and cancelled statuses. 4 min Cancel a pending claimEmployeeManagerHR Admin Withdraw your own undecided claim while leaving decided company records intact. 2 min Approve or reject claimsManagerHR Admin Open receipts, check policy limits and add an optional employee-visible decision note when needed. 3 min Mark approved claims as paidHR Admin Record reimbursement only after the transfer has been made. 3 min Set up claim categories and limitsHR Admin Define claim names, receipt requirements and optional employee or company limits. 3 min Choose who approves claimsHR Admin Send eligible claims to managers while keeping larger or exceptional claims with HR. 3 min Import or export claimsHR Admin Map spreadsheet columns, preview changes and export company claim records. 4 min

Payroll & payslips

Build rules, run payroll and publish payslips.

12 guides

Set the payroll year and payment timingHR Admin Choose payroll-year boundaries, salary month and the normal payment date. 4 min Understand the Payroll BuilderHR Admin Learn how HRStuff’s Rule Sets, conditions and actions decide which payroll amounts to add, deduct or record for each employee. 7 min Add a payroll line itemHR Admin Create a recurring payment, deduction or employer contribution. 5 min Build and order payroll rule setsHR Admin Understand the Rules and Actions system of the Payroll Builder. Choose who a rule and action applies to, how it calculates and when it becomes effective. 9 min Use one payroll figure in another calculationHR Admin Order dependent items safely and understand why a missing source blocks calculation. 5 min Create draft payslipsHR Admin Raise one month’s drafts manually or have HRStuff prepare them on schedule. 4 min Review and edit a draft payslipHR Admin Check salary, additions, deductions, employer costs, payment date and notes. 3 min See how every payroll figure was calculatedHR Admin Trace the matching rule and action, source amount, limits and rounding behind a result. 4 min Recalculate after changing a ruleHR Admin Apply corrected settings to a draft without rewriting published payslips. 3 min Publish payslips to employeesHR Admin Check draft payslips, publish them and notify employees that their payslips are ready. 4 min Move a published payslip back to draftHR Admin Correct an issued payslip transparently and replace the stale notification. 3 min Open, print and understand your payslipEmployeeManagerHR Admin Read salary, additions, deductions, employer costs and net pay. 3 min

Documents & reports

Store records, export data and understand reports.

5 guides

Store documents on an employee recordHR Admin Add contracts and employment documents with access limited to the employee and HR. 3 min Store company documentsHR Admin Keep shared policies and reference files available to everyone in the company. 3 min Choose the right reportManagerHR Admin Understand the people, leave, claims and payroll questions each report answers. 4 min Filter and export a reportManagerHR Admin Choose the period and people you need, then export the same filtered results shown on screen. 4 min Understand the leave owed in money reportHR Admin See the estimated cost of unused leave marked Encashable and find records that need attention. 4 min

Company administration

Settings, security, billing, audit and backups.

9 guides

Update company informationHR Admin Maintain the legal name, identifier, address and normal salary-payment settings. 3 min Set country, currency, time zone and formatsHR Admin Understand what each setting changes and what historical figures it leaves alone. 3 min Manage residency-status choicesHR Admin Keep the company’s own residency list aligned with payroll rules and employee records. 3 min Choose the company working weekHR Admin Set which weekdays count toward leave and understand which open requests are recalculated. 3 min Require email verification at sign-inHR Admin Turn company-wide email verification on and understand codes, remembered sessions and delivery safeguards. 3 min Use the company activity logHR Admin Find who changed an important setting or record, what happened and when it happened. 3 min Understand billing and paying usersHR Admin See the plan, renewal, billable seats and when staffing changes affect the next bill. 4 min Create, verify and download a backupPlatform Admin Protect one company at a time and understand what verification does and does not prove. 4 min Test or restore a company backupPlatform Admin Check compatibility, review a separate recovery copy and protect current records with a safety backup. 4 min

Integrations

Calendar feeds, email, messaging and automation.

9 guides

Connect leave calendars to Google Calendar, Outlook or Apple CalendarManagerHR Admin Create, replace or disconnect a private read-only company or team feed for leave and public holidays. 6 min Set up email notification summariesEmployeeManagerHR Admin Let HR choose which company events may create email, while each person chooses their own summary frequency. 5 min Connect Slack channels and personal notificationsHR Admin Authorise a workspace, choose the shared channel and route each event to the channel, the responsible person or both. 6 min Connect a Microsoft Teams channelHR Admin Create a Teams Workflow webhook, choose the allowed events and set when the channel receives them. 5 min Connect Telegram chats, groups and channelsHR Admin Use the HRStuff bot with private HR admin chats, groups or channels, each with its own events and frequency. 6 min Connect HRStuff to ZapierHR Admin Use the private HRStuff Zapier app with an app key that is shown once, or connect an existing Zapier Catch Hook. 8 min Connect HRStuff to MakeHR Admin Use the installed HRStuff Make app for a one-event trigger, or send selected events to a Make Custom webhook. 9 min Choose integration events, recipients and timingHR Admin Control which leave, claim, payroll and delegation events each destination may receive without sending private record details. 6 min Test, repair or disconnect an integrationHR Admin Send a safe test event, read the connection status and replace connection details or disconnect a destination cleanly. 7 min

Support

Product help, enquiries, requests and support conversations.

6 guides

Find answers in HRStuff Help and the Knowledge BaseEmployeeManagerHR Admin Use in-product Help for permissions and common problems, or open a detailed public guide for a specific task. 3 min Contact HRStuff before you sign inEmployeeManagerHR Admin Send a general enquiry from the public Contact page and keep your message when a field needs correcting. 3 min Request a featureEmployeeManagerHR Admin Explain the job you are trying to complete, what stops you today and the improvement you need. 3 min Report a bug and attach useful evidenceEmployeeManagerHR Admin Describe what you did, what you expected and what happened, then add one safe screenshot when it helps. 3 min Follow and reply to a support conversationEmployeeManagerHR Admin Use the Support Inbox to read HRStuff replies, understand the status and continue a conversation you started. 3 min Understand read-only HRStuff support accessHR Admin See how a platform administrator can inspect a company for 30 minutes without changing it, with the reason and session recorded. 3 min

Practical HR, without the theatre.

HRStuff keeps employee records, leave, claims, payroll and the decisions around them together, with the workings left visible.

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