Correct or permanently delete a leave request
Use permanent deletion only when HR must remove an incorrect company leave record.
What this guide helps you do
Permanent deletion is an HR record-correction tool. An HR administrator or Assistant Admin can remove a leave request of any status when the company record itself is wrong.
Use cancellation for an employee withdrawing their own pending request and rejection for a valid request the company does not approve. Use permanent deletion only when the request should no longer exist as a leave record.
Choose the correct action
Cancel keeps a Cancelled record and is available to the employee only while the request is Pending.
Reject keeps the request and the company decision, releases pending days and shows the employee any decision note that was entered.
Delete removes a mistaken pending, approved, rejected or cancelled request from ordinary records. It is not a substitute for a decision or a way to hide an inconvenient history.
Check the record before deleting it
Confirm the employee, leave type, dates, working-day total and current status.
Check whether the request affected the employee’s balance or a team or company calendar.
If the record is valid but needs a different outcome, use the normal approval, rejection or cancellation workflow instead.
Permanently delete the request
Open ADMINISTRATION, then Leave
Use the employee, status, leave type and date filters to find the exact request. Choose View when you need the complete detail.
Choose Delete on the correct row
Read the confirmation. It names the employee, leave type and current status and explains what will disappear.
Confirm only when removal is intended
HRStuff removes the request, returns any tracked leave days it used, removes any pending approval task and records the deletion in the Activity Log.
Check the employee’s balance and calendar
Confirm that the resulting balance and visible absence record now match the company’s intended record.